Administrative Assistant to the Secretary General

Employeur Bishop's University
Horaire Temps plein
Type d'emploi Permanent
Domaine d'emploi Administration, comptabilité et bureautique
Télétravail possible

Une région à découvrir

Résumé du poste

Posting 23-13 (Regular full-time position)

The following statements are intended to describe the general nature and level of work performed. They are not representing an exhaustive list of all responsibilities, duties and skills required.

Bishop’s University is seeking an Administrative Assistant to the Secretary General for a regular full-time position. Reporting to the Secretary General, the incumbent is responsible for assisting the Secretary General on a range of governance functions and the overall day-to-day administrative support.

The Secretary General provides guidance and governance oversight to the Board of Governors, its Committees, the Senate, the Bishop’s Council, and the Degree Committee of Convocation. The Secretary General is also responsible for coordinating access to legal services, manages and conserves official records and implement policies and procedures that are adopted by the Board of Governors and the Senate and supporting the Principal and the Executive Team. This position has a work week of 35 hours from Monday to Friday with occasional evenings and weekends required.

Nature of Duties & Responsibilities

Support the regular and special meetings of the Board of Governors, Senate, the Bishop’s Council, the Degree Committee of Convocation and the Senior Administration. This includes:
drafting agendas in collaboration with the Secretary General,
liaising with other members of the Institution in securing documentation in a timely fashion,
preparing meeting documentation,
contacting participants,
providing logistical support for the meetings;
attending meetings to record minutes, drafting and distributing minutes,
follow-up on items as needed
Support Board Committees (six or seven) and Senate Committees (as needed)
Record Board resolutions.

Provide support in maintaining relationships with members of the Board, of Senate, the Bishop’s Council, students, employees, alumni, community members, government officials and other external stakeholders;
Collaborate with other University offices in the development of reports to senior management, governance and the government;
Assist in the development and revision of University policies;
Provide support for external reporting (including government);
Ensure the Governance website pages are up to date;
Provide general administrative support;
Ensure that all policy, procedural, documentation and timeline standards are met;
Work closely with the Principal’s Office and the Legal and Compliance offices;
Collaborate with the Offices of the Vice-Principals;
Track and manage budgets on an ad hoc, monthly and annual basis;
Oversee the Secretary General’s calendar and general meetings;
Special projects and other tasks as

Estrie - Eastern Townships (English)


Eastern Townships (English)

2600 College
Sherbrooke, J1M1Z7

Exigences et conditions

Qualifications & Requirements

Bachelor’s degree;
Understanding and interest in governance an asset.
Over five years’ experience in a similar role working with an executive team member (senior administrator);
Ensures confidentiality, integrity, diplomacy, professionalism, and tact at all times;
Fluent in English and in French (oral and written);
Strong writing skills;
Exceptional organizational skills;
Budgeting and finance experience;
High level technological skills, including survey construction and

About BU

Founded in 1843, Bishop’s is a primarily undergraduate university offering an outstanding liberal education in a small, residential setting in Quebec’s Eastern Townships region. Located in Sherbrooke, about 1.5 hour drive southeast of Montreal, the Eastern Townships offers a safe and welcoming atmosphere, exceptional outdoor recreational opportunities, and a great quality of life. We offer our students over 100 majors within five academic divisions: humanities, natural sciences and mathematics, social sciences, business, and education. The language of instruction at Bishop’s is English. Our 550-acre campus contains 25 buildings including seven residences, two libraries, two theatres, outstanding classrooms, laboratory and athletic facilities, an arena, a historic chapel, a music recital hall, and a daycare centre. A duck pond, wildlife refuge, and golf course are also found on campus.

$26.04 to $33.99 per hour

Avantages sociaux

What we Offer:

Medical, vision, health and travel insurance,
Generous vacation as well as a 10-day holiday break between December and January,
flexible scheduling and work from home possibility
employee discounts to our sports center and Golf course
defined benefit and/or simplified pension plan
Employee Family Assistance Plan (EFAP)
Sustainable development and Wellness initiatives
Access to ongoing cultural and educational events

Classification: Class 12 $26.04 to $33.99 per hour (APBU – non unionized position)

Bishop’s University implements an equal access employment / program under the Act respecting equal access to employment in public bodies and welcomes applicants who are committed to upholding the values of equity, diversity, and inclusion and who will assist us expand our capacity for diversity and inclusion. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous peoples, visible and ethnic minorities, persons with disabilities, women and LGBTQ2+.

If interested, please submit your curriculum vitae and cover letter, including what position you are applying for by March 26, 2023 before 4:00 pm to

Please note that only candidates selected for an interview will be contacted and testing may be required; thank you for your interest. We provide support in the recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant’s accessibility needs. If you require accommodation in order to participate as a candidate in the recruitment process, please contact

Date d'affichage :

Date limite pour postuler : 26 mars 2023

Pour obtenir de l'information sur la région et le territoire, contactez votre agent.e :

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